Privacy
Last updated: 17 August 2026
[SQUARE BRACKETS] must be completed. This is a
structural starting point, not legal advice.
Who we are
Inventory Manager is operated by Gapwise Consulting Pty Ltd [ABN] (“we”, “us”). You can contact us at [PRIVACY CONTACT EMAIL].
Who controls your information
Inventory Manager is provided to agencies, consultants and other service providers (“providers”), who use it on behalf of the businesses they work with.
Where a provider uses the platform to manage a business’s catalogue, that provider decides what information is held and why. In data-protection terms they are the controller and we act as a processor on their instructions. If you are a client of a provider and want to know what is held about you, or want it corrected or deleted, contact your provider first — they can action it directly.
We are the controller only for the limited information we need to run the platform itself, described below.
What we hold
- Account information — name, email address and the organisation you belong to, so you can sign in and be shown the right workspace.
- Activity records — actions taken in the platform, such as approvals, comments and changes, with the time and the account that made them. These exist so changes can be traced and reversed.
- Catalogue content — product information supplied by, or retrieved on behalf of, the business whose catalogue is being managed.
- Technical logs — IP address, browser type and request details, kept for security and troubleshooting.
We do not sell personal information, and we do not use catalogue content to build products for anyone other than the business it belongs to.
Cookies
We use cookies that are necessary for signing in and keeping you signed in. [CONFIRM: analytics or other non-essential cookies in use, if any.]
Service providers
We use third parties to host and operate the platform, including cloud hosting, email delivery and AI processing providers. [LIST SUB-PROCESSORS AND HOSTING REGIONS.] These providers act on our instructions and are not permitted to use the information for their own purposes.
Where information is held
[HOSTING REGION(S).]
How long we keep it
Account and activity records are kept for as long as the provider’s account is active, and for [RETENTION PERIOD] afterwards unless we are required to keep them longer.
Your rights
Depending on where you live you may have rights to access, correct, delete or export your information, or to object to certain processing. Contact your provider first where they are the controller, or us at [PRIVACY CONTACT EMAIL].
[IF SERVING AU: reference the Australian Privacy Principles and the OAIC complaints process. IF SERVING EU/UK: reference GDPR lawful bases and the relevant supervisory authority.]
Security
Access is restricted to the workspace you have been granted, transport is encrypted, and administrative actions are logged. No system is perfectly secure; if a breach affects you we will notify you and any regulator as required.
Changes
We will update this page when our practices change, and revise the date at the top.